| SUMMARY |
The HR Coordinator owns Alivi Health’s recruitment, onboarding, and new hire orientation from start to finish. This role partners closely with hiring managers to fill open positions, makes sure new employees have a smooth start, and tracks why people leave through turnover reporting, attrition reporting, and exit interviews.
The HR Coordinator also supports day-to-day HR operations and serves as the HR point of contact for legal documents, receiving, routing, and tracking them so nothing is missed. This is a hands-on, onsite role for someone with HR experience who enjoys variety, working with people, and getting the details right. | |
| DUTIES & RESPONSIBILITIES | |
Recruitment- Own the full recruitment cycle: post openings, source and screen candidates, schedule interviews, and coordinate offers.
- Partner with hiring managers to understand staffing needs, write job postings, and keep searches on schedule.
- Maintain the applicant pipeline in the HRIS/ATS and give hiring managers regular status updates.
- Ensure a professional and timely candidate experience from application to offer.
Onboarding and New Hire Orientation- Manage onboarding for all new hires, including offer letters, background checks, new hire paperwork, and I-9 completion.
- Plan and lead New Hire Orientation, covering company policies, benefits overview, and culture.
- Coordinate with IT, managers, and other departments so new hires have equipment, access, and a clear first-week plan.
- Check in with new hires during their first 90 days to support retention.
Turnover, Attrition, and Exit Interviews- Conduct exit interviews and document key themes and feedback.
- Prepare monthly and quarterly turnover and attrition reports by department, role, and reason for leaving.
- Identify trends and share findings with HR leadership to support retention efforts.
Legal Document Coordination- Receive incoming legal letters and notices, such as attorney letters, subpoenas, agency charges, and wage garnishments, and log them the same day.
- Send legal documents to the Legal department promptly, following Alivi’s routing process.
- Maintain a legal document tracker with date received, document type, date sent to Legal, status, and response deadlines.
- Follow up with Legal on open items and flag upcoming deadlines so responses are not missed.
- Gather employee records and documents requested by Legal, and store legal correspondence securely and confidentially.
HR Operations- Assist with day-to-day HR tasks, including employee file maintenance, HRIS data entry, and employee questions.
- Support HR projects, audits, and compliance activities as needed.
- Maintain confidentiality of employee and company information at all times.
- Perform other duties as assigned.
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| REQUIREMENTS & QUALIFICATIONS |
Required- 1–2 years of experience in human resources, recruiting, or HR coordination.
- High school diploma or equivalent; an associate’s or bachelor’s degree in HR, Business, or a related field is a plus.
- Working knowledge of the full recruitment and onboarding process.
- Proficiency in Microsoft Office, especially Excel, Word, and Outlook.
- Ability to handle confidential information with discretion.
- Ability to work onsite at the Miami office 5 days a week.
Preferred- Experience with UKG Ready HRIS.
- Experience preparing HR reports or tracking turnover and attrition data.
- Bilingual in English and Spanish.
- Experience handling, logging, or routing legal or compliance documents.
- Experience in a healthcare setting.
- aPHR or SHRM-CP certification, or progress toward one.
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| COMPETENCIES |
- Organization and time management: manages several open roles and new hire classes at once.
- Communication: clear, professional written and verbal communication.
- Data and reporting: comfortable working with data and turning it into simple reports.
- Relationship building: partners effectively with hiring managers and employees.
- Attention to detail and follow-through.
- Discretion: handles sensitive employee and legal information with care.
- Deadline management: tracks time-sensitive documents and follows up until they are closed.
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